Procurement Jobs | UGANDA NATIONAL ROADS AUTHORITY

1. DIRECTOR OF PROCUREMENT & DISPOSAL
2. PROCUREMENT MANAGER, WORKS & SERVICES
3. PROCUREMENT MANAGER, GOODS & SUPPLIES

The Board of Directors of Uganda National Roads Authority invites applications from suitably qualified individuals to fill the following positions based on the specifications indicated below:
1. (i) Position Title: DIRECTOR OF PROCUREMENT AND DISPOSAL
(ii) Scope of the position
The holder of this post is responsible for ensuring that all the Authority’s Procurements are fully compliant with the requirements of the Public Procurement and Disposal Act and Regulations and any special requirements of Development Partners.

[iii] Position relationships
? Reports to the Executive Director.
? Supervises staff in the Procurement and Disposal Directorate.

[iv) Key duties & responsibilities
1. Ensure that procurement and disposal activities of UNRA are conducted in a fair and transparent manner giving the required value for money in line with the Procurement and disposal procedures of the Government of Uganda and the various Development Partners;
2. In consultation with the relevant Directors and the Executive Director, prepare medium and long term procurement and disposal plans in line with UNRA’s mid-term and long-term business plan;
3. Study from time to time and advise the Executive Director on the feasibility of implementing innovative project delivery and financing strategies and give strategic directions to the procurement and disposal function. The Director shall also advise the Executive Director on other procurement and disposal issues;
4. Identify and seek necessary approvals on the required level of procurement staffing based on mid-term and long-term procurement and disposal needs;
5. Receive and review annual procurement and disposal plans from the Procurement Departments and compile UNRA’s annual procurement plan and get it approved internally and communicate it to PPDA;
6. Review and authorize invitation to bid notices before their publications;
7. Review and authorize all communications with bidders;
8. Oversee the preparation of solicitation documents;
9. Oversee pre-bid meetings, bid closings, bid openings, evaluations and negotiations;
10. Oversee the preparation of contract documents and subsequent amendments, if any;
11. Put in place appropriate procurement and disposal monitoring and follow up mechanisms and always follow up and ensure that the procurement and disposal activities are carried out as planned; identify any departures and take appropriate actions and submit biweekly procurement and disposal report to the management within time and quality;
12. Put in place appropriate quality assurance procedures to the procurement and disposal function of UNRA;
13. Represent the Procurement and Disposal Unit in Contracts Committee meetings;
14. Liaise with the Chief Internal Auditor concerning any of his findings relating to deviations from contract terms and conditions and ensures that subsequent notifications are made to the Contracts committee and the Executive Director as the Accounting Officer;
15. Review and authorize recommendations of membership of evaluation and negotiation committees to the Contracts Committee;
16. Review and authorize notices of best evaluated bidders;
17. Oversee the filing of all procurement documents including bid notices, solicitation documents, bids submissions, bid evaluation reports, contract documents, amendments, if any, all communications and other records as required by PPDA;
18. Prepare annual capacity building requirements of the Directorate; propose to management together with defined action plans and implement when approved;
19. Train staff of PDU and User Departments and other stakeholders on procurement rules and procedures of Development Partners including procurement best practices;
20. Liaise with staff of Development Partners in resolving procurement issues;
21. Participate in missions by Development Partners;
22. Perform such other related duties as may be assigned by the Executive Director from time to time.

[v] Person specification
The applicant must be a registered engineer with a B.Sc. degree in Civil or Highway Engineering plus a Post graduate Degree in Project/Construction/Contract Management Procurement/Purchasing; S/he must have 10 years of professional working experience in planning, design, procurement, construction or management of road or bridge works, out of which:-

1.    Three years shall be in public procurement in a busy public/private sector organization or projects procuring engineering works, services, goods and supplies. The candidate shall demonstrate a good knowledge of public procurement system including international competitive bidding;

2.    Two years shall be in procurements financed by multilateral Development Partners such as the World Bank, European Union, African Development Bank, the Arab Development Banks/Funds and others using procurement procedures and guidelines of these Development Partners;

3.    Two years shall be in procurements financed by Government of Uganda using the Government’s PPDA Act, Regulations, Standard Bidding Documents and Guidelines;

4. Three years of experience in the design/design review of roads and bridges including preparation/review of technical specifications.

S/he must demonstrate skills and ability in Computer applications and use of software programs relevant to Procurement planning, database, monitoring and reporting;

The candidate must also be able to demonstrate a high level of communication (both oral and written), interpersonal, negotiation and management skills and ability to work with teams at all levels; Above all the applicant must be of a high level of integrity, time management, Organization and planning skills; S/he must be self motivated with the ability to work under pressure and meet tight deadlines; A proven background and involvement in a procurement/business process re-engineering exercise will be an added advantage.
[vi] Position Grade Grade SG 2

2.[I] Position Title: PROCUREMENT MANAGER, WORKS AND SERVICES
[ii] Scope of the position
The holder of this post is responsible for ensuring that the works and services procurement activities are fully compliant with the requirements of the Public Procurement and Disposal Act and Regulations and any special requirements of Development Partners.

[iii] Position relationships
? Reports to the Director of Procurement
? Supervises Procurement Officers – Works and services, and Procurement Assistants, Works & Services.

[iv) Key duties & responsibilities
1. Receive User Department requests and produce Annual Procurement and Disposal Plan for the Department;
2. Ensure that all the submissions to the Contracts Committee are prepared orderly and forwarded timely. Follow up decisions and advices of the Contracts Committee on the submissions and submit regular updates of status to the Director of Procurement;
3. Advise staff on preparation of invitation to bid notices;
4. Ensure that invitation to bid notices are appropriately prepared and manage the publication and display of invitation to bid notices;
5. Ensure that solicitation documents are prepared based on Government and Development Partners’ requirements and they meet standard quality;
6. Manage pre-bid meetings, bid closings and bid openings;
7. Recommend membership of evaluation committees to the Director of Procurement and manage the evaluation process;
8. Ensure that bid evaluations are done and reports prepared as per the requirements of the Government and Development Partners;
9. Display notices of best evaluated bidders in consultation with the Director of Procurement.
10. Recommend membership of negotiation committees to the Director of Procurement and follow up the negotiation process;
11. Ensure that negotiations are conducted as per the rules and contract documents and subsequent amendments, if any, are prepared as per the requirements of the Government and Development Partners;
12. Ensure as appropriate that submissions to PPDA, on applications for deviations from the use of a procurement or disposal method or document are adequately prepared;
13. Ensure that monthly and other reports as scheduled in the PPDA Regulations are prepared and submitted to PPDA within time and quality.
14. Ensure that biweekly and ad hoc procurement and disposal reports are prepared and submitted to management within time and quality;
15. Ensure that filing of all procurement documents including bid notices, solicitation documents, bids submissions, bid evaluation reports, contract documents, amendments, if any, all communications and other records are kept as required by PPDA;
16. Perform such other related duties as may be assigned by the Director of Procurement from time to time.


[v] Person specification
The applicant must be a registered engineer with a B.Sc. degree in Civil or Highway Engineering plus 7years of professional working experience in planning, design, procurement, construction or management of road or bridge works, out of which:

1.    Two years shall be in public procurement in a busy public/private sector organization or projects procuring engineering works and services. The candidate shall demonstrate a good knowledge of public procurement system including international competitive bidding;

2. Two years shall be in procurements financed by multi lateral Development Partners such as the World Bank, European Union, African Development Bank, the Arab Development Banks/Funds and others using procurement procedures and guidelines of these Development Partners;

3. Two years shall be in procurements financed by Government of Uganda using the Government’s PPDA Act, Regulations, Standard Bidding Documents and Guidelines;

4. One year of experience in the design/design review of roads and bridges including preparation/review of technical specifications.

S/he must demonstrate skills and ability in Computer applications and use of software programs relevant to procurement planning, database, monitoring and reporting; The candidate must also be able to demonstrate a high level of communication (both oral and written), interpersonal, negotiation and management skills and ability to work with teams at all levels; Above all the applicant must be of a high level of integrity, time management, Organization and planning skills; S/he must be self motivated with the ability to work under pressure and meet tight deadlines;

A candidate meeting the following criteria will have an added advantage:-

  • • A Post graduate Degree in Project/Construction/Contract Management or Procurement or Purchasing;
  • • Proven background and involvement in a procurement/business process reengineering;
  • • Experience on procurement of goods and supplies.

[vi] Position Grade Grade SG 3

2. 3.(1) Position Title: PROCUREMENT MANAGER, GOODS AND SUPPLIES
[ii] Scope of the position
The holder of this post is responsible for ensuring that the procurement and disposal of goods and supplies are fully Compliant with the requirements of the Public Procurement and Disposal Act and Regulations and any special requirements of Development Partners.

[iii] Position relationships
? Reports to the Director of Procurement
? Supervises Procurement Officers – Goods and supplies and Procurement Assistants, Goods and supplies.

[iv) Key duties & responsibilities
1. Receive User Department requests and produces the Annual Procurement and Disposals Plan for the Department;
2. Ensure that all the submissions to the Contracts Committee are prepared orderly and forwarded timely. Follow up decisions and advices of the Contracts Committee on the submissions and submit regular updates of status to the Director of procurement;
3. Advise staff on preparation of invitation to bid notices;
4. Ensure that invitation to bid notices are appropriately prepared and manage the publication and display of invitation to bid notices;
5. Ensure that solicitation documents are prepared based on Government and Development Partners’ requirements and they meet standard quality ;
6. Manage pre-bid meetings, bid closings and bid openings;
7. Recommend membership of evaluation committees to the Director of Procurement and manage the evaluation process;
8. Ensure that bid evaluations are done and reports prepared as per the requirements of the Government and Development Partners;
9. Display notices of best evaluated bidders in consultation with the Director of Procurement;
10. Recommend membership of negotiation committees to the Director of Procurement and follow up the negotiation process;
11. Ensure that negotiations are conducted as per the rules and contract documents and amendments, if any, are prepared as per the requirements of the Government and Development Partners;
12. Ensure as appropriate that submissions to PPDA, on applications for deviations from the use of a procurement or disposal method or document are adequately prepared;
13. Ensure that monthly and other reports as scheduled in the PPDA Regulations are prepared and submitted to PPDA within time and quality.
14. Ensure that biweekly and ad hoc procurement and disposal reports are prepared and submitted to management within time and quality;
15. Ensure that filing of all procurement documents including bid notices, solicitation documents, bids submissions, bid evaluation reports, contract documents, amendments, if any, all communications and other records are kept as required by PPDA;
16. Performs such other related duties as may be assigned by the Director of Procurement from time to time.

[v] Person specification
The applicant must be a holder of either a Bachelor’s Degree in Law, Procurement, and Finance, Business or Commerce or other related fields and a member of recognized Professional Institutions in Procurement; Plus 7years of professional experience in finance, business, purchasing, supply and procurement or other relevant areas, out of which:-

1.    Two years shall be in public procurement in a busy public/private sector organization or projects procuring goods and supplies. The candidate shall demonstrate a good knowledge of public procurement system including international competitive bidding;

2.    Two years shall be in procurements financed by multilateral Development Partners such as the World Bank, European Union, African Development Bank, the Arab Development Banks/Funds and others using procurement procedures and guidelines of these Development Partners;

3. One year shall be in procurements financed by Government of Uganda using the Government’s PPDA Act, Regulations, Standard Bidding Documents and Guidelines;

The candidate must demonstrate skills and ability in Computer applications and use of software programs relevant to procurement planning, database, monitoring and reporting; The candidate must also be able to demonstrate a high level of communication (both oral and written), interpersonal, negotiation and management skills and ability to work with teams at all levels; Above all the applicant must be of a high level of integrity, time management, Organization and planning skills; S/he must be self motivated with the ability to work under pressure and meet tight deadlines;

A candidate meeting the following criteria will have added advantages:-

  • • A Post graduate Degree in Procurement or Purchasing
  • • Proven background and involvement in a procurement/business process reengineering;
  • • Experience on procurement of engineering works and services.

[vi] Position Grade Grade SG 3



Salaries and Benefits:
Appointments will be made on very attractive, negotiable monthly salary packages plus a range of benefits.

Conditions for Applying:
Applications accompanied by:
(i) A capability statement detailing the applicant’s general qualifications, adequacy for the post and illustrated personal experience
(ii) Copies of testimonials (the applicant must endorse on each copy of the submitted testimonials);
(iii) Detailed curriculum vitae duly signed by the applicant on each and every page and showing previous positions held;
(iv) Current salary;
(v) Three referees; and
(vi) Postal addresses and day telephone contacts of applicant should be submitted to:


The Secretary of the Board of Directors
Uganda National Roads Authority (UNRA)
Plot 5, Lourdel Road, Nakasero
P.O. Box 28487 Kampala, Uganda.
To reach the Secretary not later than 22 April 2011 at 17.00 hours.
Only short-listed candidates will be contacted.
Canvassing or lobbying by applicants or their representatives will lead to
disqualification. Applications must either be hand delivered or sent by courier. Applications sent by email will not be accepted.